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Sample Letter of Agreement


November 3, 2006

Doe Graphics
241 Yonge St, Suite 1202
Toronto ON M9B 4T4

ATT: Sylvia Doe 

 Thank you for considering my services.


6-Panel Brochure for new widget

I will generate ideas and concepts and write copy for a six-panel brochure as discussed in our telephone conversation today. The copy I develop for this brochure will be adapted for both NVN and Transnational.

My services will include:

· reviewing in detail all background materials
reviewing in detail any competitor materials available
· offering suggestions, ideas, concepts, approaches
· any research, telephone conferences, and interviews required
· all copywriting work
· any revisions you request
· coordinating my activities with you and your staff


· I will send a detailed content outline to George by email November 10 at noon.
· You will provide feedback to me on November 13, by 3.00 p.m.
· I will email a complete, polished draft of the brochure to Leanne by November 17 at noon.


C$ 1,880 plus applicable taxes. This fee includes minor expenses, research, interviewing, brainstorming, writing, rewriting, revising, editing, and all other work described under “Project Details.” This fee is firm, unless you change a significant aspect of the project.

New Clients: My policy, like that of many writers, is to receive 50% of my fee in advance before I start work (in this case, C$ 940.00).




Terms and Conditions

Purchase Order
A purchase order or signed letter of agreement is required for all work. 


If revisions are necessary, I will complete them promptly and at no additional cost. This is providing that they are assigned within 30 days of your receipt of copy and are not based on a significant change in the project that is made after I submit the copy. 

My Guarantee
I guarantee my work. My clients must be satisfied with what I write for them. If you are not, I will write and re-write until you are — at no extra cost to you.  

You will not be charged for any minor, out-of-pocket expenses. If a chargeable expense is necessary, I will notify you in advance for approval.
 Approved out-of-pocket expenses are payable within 30 days of completion of the project.

I send an invoice one week after your receipt of the initial draft, payable net 30 days. If revisions are required, they will be completed promptly at no extra charge, provided they are received within 30 days of receipt of the initial draft and are not based on a significant change in the project.
Any amounts due which are not paid within 30 days shall be subject to a late payment charge of 1 1/2% and shall thereafter bear interest at a rate of 18% per annum until paid in full. 

At any time you have the right to terminate the agreement or put the project on hold, upon written notice to me. In such an event, you will compensate me for hours worked on the project through the time and date of cancellation, plus any out-of-pocket expenses incurred by me. Compensation is based on the following scale:
10% of the quoted fee if you have signed a letter of agreement with me, but I have not started work.
 ·          25% of the quoted fee if I have started work, but not submitted any copy — an outline or platform — to you. 
 ·          50% of the quoted fee if I have submitted an outline or platform to you. 
 ·          100% of the quoted fee if I have submitted an initial draft to you, but not made any revisions.
          100% of the quoted fee if I have submitted a draft to you and completed revisions.

Errors and Omissions
I will make every effort to ensure that the copy is free of omissions and errors — including errors in spelling and content — but cannot warrant this. Please review the copy thoroughly before committing it to production.

Computer Viruses 
I use a current version of bitdefender internet security and scan all files before sending copy by email, CD, or disc. Although this has proven effective, I cannot guarantee files will be virus-free.

The copyright for any creative concepts and copy that I develop shall be automatically transferred to you upon full payment of applicable invoice.


You shall hold me harmless against any third party claims anywhere in the world, including third party claims arising from copyright infringement and libel, that result in any way from your use of my writing services and counsel on this project. I agree to work with your legal advisor to ensure that copy complies with applicable laws and regulations. 

I look forward to working with you on this project. If the above meets with your approval, simply sign this letter below and return it to me with a cheque for C$940.00. This enables me to begin work on your project for the fee specified.


GST# 870263803RT



I agree with your terms. I authorize you to proceed with this assignment for the above-quoted fee. Enclosed please find a cheque for $940.00, which represents a 50% advance.

Authorized Signature


Purchase Order Number 

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Voice: 800.864.9152
Email: info@elitewords.com

What My Clients are Saying

Roger Patillo, author The Canadian Rockies: Pioneers, Legends and True Tales. rpatillo@canada.com
"In my opinion Philip is one of the finest editors and proofreaders available. He did an excellent job editing my book, The Canadian Rockies: Pioneers, Legends and True Tales, and I plan to use his services again. I have referred him to several other individuals who wish to write and publish their memoirs in a professional manner.
    "Philip has a supremely critical eye in picking up grammatical mistakes, errors in syntax, and potentially embarrassing statements — all of which detract from the overall ‘message’ and thrust of one's presentation. He is a true professional and an indispensable partner in the adventure of writing and publishing any non-fiction manuscripts."


Andrea Senft, Community Developer, Abbotsford
"I have had the pleasure of working with Philip of elitewords.com on numerous projects over the last few years. His work is exceptional and I highly recommend his services." 

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